A Bill of Materials will have one of three statuses for each Product it is linked to:
- In Progress
- Approval in Progress
- Active
In Progress
While a Bill of Materials is 'In Progress', this means there are currently tasks with a supplier to create and confirm all the briefed components.
Approval in Progress
While a Bill of Materials has the status 'Approval in Progress', this means all requested components are either already 'Active' (i.e. they are already linked to other Bills of Materials and cannot be changed) or have been confirmed by their respective supplier.
- If APPROVED, the status will change to 'Active'.
- If REJECTED, the status will revert to 'In Progress' while the rejected components are reviewed and amended according to the rejection comments.
Active
While a Bill of Materials has the status 'Active', this means the retailer has approved all its components and the Bill of Materials overall.
A Step-by-Step of Status Changes over Bill of Materials Lifecycle
(Please refer to the key in the top-right corner of each diagram for colour coding.)
1. The Bill of Materials has been briefed, existing components have been linked and new components are being created.
In this example, we have a Product, a Bill of Materials and a few components.
Some components are already 'Active' and have been linked to the Bill of Materials. These cannot be edited or re-approved.
The other components are being created for the Bill of Materials by their respective supplier and have the status 'In Progress'.
2. The new components are undergoing confirmation.
Now all these new components have been created, the supplier(s) have tasks to 'Confirm Component'. While this task is active for a component that component's status will show as 'Approval in Progress'.
When a component has been confirmed its status will change back to 'In Progress' because the 'Confirm Component' task has been completed (see below diagram). For example:
- The two Tertiary Components (i.e., Pallet and Label) have undergone approval and been confirmed.
- The Primary Label and Secondary Label components haven't had their 'Confirm Component' tasks completed.
3. The Bill of Materials is submitted for approval.
Once all the new components have been confirmed, the Bill of Materials will be submitted to the retailer for approval, changing its status to 'Approval in Progress'. All non-Active components will also display as 'Approval in Progress'.
(Please note that while a Bill of Materials or component has the status 'Approval in Progress' they cannot be edited.)
4. Some components were approved and some rejected.
In this example, two of the components were rejected (i.e., Primary label and Secondary label) and two were approved (i.e., Tertiary pallet and label) during the Bill of Materials approval task.
The rejected components become 'In Progress' again as they're sent back to their respective suppliers for review.
The approved components become 'Active' and can no longer be edited.
5. Components awaiting confirmation.
The previously rejected components have been edited and are undergoing another round of confirmation from their supplier.
Remember, once these have been confirmed, they will return back to being 'In Progress'.
6. The retailer has approved the Bill of Materials.
If during the Bill of Materials approval each component has been approved, then these approved components will become 'Active'. However, the Bill of Materials can still be rejected (e.g., there is a problem with quantities, attached component groups, etc.) The Bill of Materials will only become 'Active' once the retailer has approved it.
Once a Bill of Materials or component is 'Active' these will no longer become editable.
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